Battlefords Minor Hockey Association
CONSTITUTION (Rev. April 20/2005)
ARTICLE ONE - NAME
- The name of the organization will be THE BATTLEFORDS MINOR HOCKEY ASSOCIATION, INC.
- Wherethe word, "Association", or the letters, "B.M.H.A.", appear in thisdocument, they shall be taken to mean "The Battlefords Minor HockeyAssociation".
- The Saskatchewan Amateur Hockey Association will be referred to, throughout this document, as the "S.H.A"
- By "amateur", the Association intends the same meaning as given to the term by the S.H.A.
ARTICLE TWO - OBJECTIVE
It shall be the aim of the Association to provide a wholesome hockeyexperience not only for the youngsters participating, but also for thecoaches, managers and league officials. The primary interest of theB.M.H.A. shall always be in the youngsters and not in their hockeyability. Accordingly, sportsmanship, fair play, good citizenship,friendly competition, enjoyment and full participation for all teammembers shall be the criteria used to judge the success of the hockeyprogram.
The B.M.H.A. shall foster the belief that it is the prerogative ofevery player to have an equal opportunity to participate. All decisionsof the Association shall be tempered with reason and with regard forthe feelings of the individual and the team. It is our belief that thisatmosphere will provide the greatest enjoyment and most wholesomeexperience for all concerned.
ARTICLE THREE - MEMBERSHIP
- The registration fee of a player registered in B.M.H.A. shall include membership fees of parents or guardians.
- Anyadult living within the Battlefords minor hockey centre, as definedunder S.H.A. Regulations, and who pays the prescribed membership fee,as established annually, may participate fully in the affairs of theB.M.H.A.
- Membership will be for the current hockey season only.
- A member may be suspended or reinstated by a 2/3 majority vote at Membership Meetings.
- TheBoard of Directors may grant membership to any individual who does notqualify under sections A and B, above, upon payment of the prescribedfee.
ARTICLE FOUR - OFFICERS
A. Nominations
- A nominating committee of three members, at least one ofwho shall be the immediate Past President, shall be appointed by theBoard of Directors. This Committee shall be responsible to present atleast one name for each position listed in Article Four, Section B, tothe Annual Meeting.
- At the Annual Meeting, any member may nominate another member or members to fill each of the positions in question.
B. Elections
- The Board of Directors of the B.M.H.A. shall consist ofthe President, Vice-President, Secretary, Treasurer, the PastPresident, and a minimum of ten (9) Directors, namely:
- Director, Initiation Division
- Director, Novice Division
- Director, Atom Division
- Director, Pee Wee Division (House)
- Director, Bantam Division (House)
- Director, Midget Division (House)
- Director, Representative Hockey
- Director, Officials
- Director, S.H.A. Communication
- ThePresident, Secretary and Director, Representative Hockey will each beelected for two year terms in even years. The Vice-President, Treasurerand Director, S.H.A. Communication will each be elected for two yearterms in odd years. The remaining Directors, excluding the Director,Officials will each be elected for one year terms.
- The Director, Officials will be chosen by the Referees'Association in the Battlefords and presented to the Board of Directorsfor approval.
- If an elected member is unable to fulfill his term ofoffice, the Board of Directors shall appoint someone to fill theposition until the next election.
- If there are no nominations in any of the above electedpositions, the Board of Directors shall appoint someone to fill theposition or positions.
ARTICLE FIVE - EXECUTIVE
A. Membership
- The Executive shall consist of the President, the Vice-President, the Secretary, the Treasurer and the Past President.
- Wherethe immediate past president is unable or unwilling to serve on theExecutive, the next most immediate past president will be appointed bythe Board of Directors to serve on the Executive.
B. Duties
- The President shall:
- call and preside at all Board of Directors, executive and membership meetings;
- prepare and present an agenda for each meeting;
- calland preside at all Discipline Committee meetings, except where he orshe may be the subject of the meeting, in which case the Vice-Presidentwill call the meeting;
- call meetings of the Executive,as required, to deal with emergency problems of the Association,provided that minutes of all such meetings shall be presented at thenext Board of Directors meeting;
- pass rulings and judgments onany matter pertaining to the Association, provided that such rulingsand judgments shall be in keeping with the objectives of the B.M.H.A.;
- act as an ex-officio member of all Committees of the B.M.H.A., with full voting privileges;
- vote as he or she deems appropriate, but shall announce his or her intention to vote when the question is called.
- The Vice-President shall:
- beresponsible for the coordination of all fundraising activities in orderthat the priorities of the Board of Directors are provided for;
- subject to the approval of theBoard of Directors, appoint such members as may be required to assistwith the duties involved in fundraising; and
- assume the duties of the President during that officer's absence.
- The Past President shall:
- attend and participate in all meetings of the Executive, the Discipline Committee, and the Board of Directors;
- where neither the President or the Vice-President is available to act for the
B.M.H.A.,and it appears imperative that someone make a ruling or judgment forthe Association, act in the place of the President, on behalf ofB.M.H.A.
- The Secretary shall:
- keep records and reports of all Association business;
- circulate minutes of all Executive, Board of Directors and Membership Meetings;
- act as correspondent for all Association business;
- be responsible for all promotions associated with B.M.H.A.
- keep records of changes to the Constitution and to the Policy Manual; and
- haveavailable an adequate supply of the following: constitution; policymanual; referee game sheets; and other stationery required by theAssociation.
- The Treasurer shall:
- collect, or arrange for the collection of, all fees and dues;
- record and deposit all Association revenues;
- keep accurate accounts of all Association expenditures;
- deliver a monthly financial report to the Board of Directors;
- havethe Association's books examined or audited annually, according to theinstructions of the Board of Directors, provided, however, that thefiscal year shall be from September 1 to August 31.
- Signing Officers:
- The signing officers for B.M.H.A. shall be the Treasurer and either the President or the Vice-President.
ARTICLE SIX - BOARD OF DIRECTORS
A. The Board of Directors
- The Board of Directors shall:
- conductthe business of the Association in its entirety, authorize allexpenditures and have control of all minor hockey personnel registeredwith the Association;
- do itsutmost to ensure that all personnel of the Association exercise fairand sportsman- like conduct in promoting the game of hockey for playersand for the Association. The Board may take any action necessary toencourage and promote this policy;
- remove and replace any Memberconsidered to be acting in a manner prejudicial to the aims andobjectives of B.M.H.A., or to be seriously neglecting his or herduties, provided that such action is in the form of a motion supportedby a 2/3 majority of those Board Members present at a meeting of theBoard;
- replace any Member of the Board who misses three consecutive regular meetings without adequate reason, or who resigns;
- appoint persons to various committees as required;
- selectManagers, Coaches and Assistant Coaches who are both competent andprepared to support the aims and objectives of the Association.
B. Directors of Each Hockey Division
- The Director shall:
- coordinate the selection of teams within his or her division, and give final approval to the teams selected;
- attendall meetings of the Board of Directors, Discipline Committee meetingswhich pertain to his or her division, and Membership Meetings;
- act as liaison between his or her division and the Board of Directors;
- ensure that his or her division operates according to the aims and objectives of the Association;
- atthe start of hockey season, distribute and review with all coaches oftheir division, the Constitution and Policy Manual of the B.M.H.A; and,ensure that each coach is in possession of the C.H.A. rule book and theS.H.A. Constitution, Bylaws and Regulations; and
- provide a written report for his or her division at the Annual Meeting.
C. The Director of Officials
- The Director shall:
- act as Referee-in-Chief of B.M.H.A.;
- determineand/or approve procedures to be followed in assigning officials, sothat all officials have an equitable opportunity to officiate in gamesat levels where they are competent;
- subject to the overridingauthority of the Board of Directors, appoint such coordinators ofofficials as he or she considers necessary to assist in the assignmentand payment of officials, and report the names of these coordinators tothe Board of Directors;
- be responsible to ensure a satisfactory method for payment of officials;
- conducta development and supervisory program for referees and linesmen, butespecially for the Level One officials, provided, however, that allcosts associated with such a program must receive prior approval fromthe Board of Directors;
- act as liaison between the B.M.H.A. and any referees' association in the Battlefords.
D. The Director, S.H.A. Communication
- The Director shall:
- notify the S.H.A. of the executive officers elected annually;
- takesteps to have team registrations and player certifications completedcorrectly and submit them to the S.H.A., in accordance with S.H.A.regulations and bylaws;
- ensure that any changes to players lists are submitted to S.H.A. in accordance with S.H.A. requirements;
- assist Directors in matters related to the affiliation of players, and submit such affiliation lists as may be required;
- wheneverpossible, represent B.M.H.A. at S.H.A. Annual Meetings and any othermeetings of the S.H.A. where the presence of B.M.H.A. is required; and
- provide such advice related to S.H.A. matters as may be requested by Board Members or other members of B.M.H.A.
E. Indemnity of Directors and Officers:
- The Corporation shall indemnify a director of officer, aformer director or officer, or a person who acts or acted at theCorporation’s request as a director or officer of a body corporate ofwhich the Corporation’s directors or officers are members, or of whichthe Corporation is or was a shareholder or creditor and his/her heirsand legal representatives, against any liability resulting from anythird party proceeding against such person (liability shall includewithout limitations, judgments, fines, penalties and amounts paid inthe settlement) and any and all costs, charges and civil, criminal oradministrative action or proceeding, or any appeal there from, to whichhe/she is made a party by reason of being or having been a director orofficer of the Corporation or such body corporate, if:
- he/she acted honestly and in good faith with a view to the best interests of the Corporation; and
- inthe case of a criminal or administrative action or proceeding that isenforced by a monetary penalty, he/she had reasonable grounds forbelieving that his/her conduct was lawful.
Costs, charges and expenses which are the subject of indemnificationhereunder shall include all direct and indirect costs of any typewhatsoever including any deductible solicitor / client cost incurred bythe person receiving indemnification.
Any indemnification provided for herein shall be promptly advancedto the person eligible for indemnification as the costs, charges orexpenses are incurred by such person or when such person becomessubject to a liability as defined in this paragraph. In the event it isdetermined that the person is not entitled to by indemnified hereunder,the Corporation shall have the right to require the indemnified personto repay all amounts provided to such person pursuant to theindemnification. The burden of providing that indemnification oradvances are not appropriate is on the Corporation.
The Corporation shall further indemnify any person eligible forindemnification hereunder to the extent that this indemnificationresult in any tax liability accruing to such indemnified person.
The Corporation may arrange for one or more policies of directors’and officers’ liability insurance to be put in place at the expense ofthe Corporation and for the benefit of the Corporation and / or itsdirectors and officers as the board or directors may from time to timedetermined.
ARTICLE SEVEN - MEETINGS
A. Membership Meetings
- At least one membership meeting shall be held each year; the Spring meeting shall be the Annual Meeting of B.M.H.A.
- Notice of meetings must be placed in the two local papers for two consecutive weeks prior to the date of the meeting.
- A quorum shall consist of 15 members.
- Meetings shall be conducted according to Robert's Rules of Order (Revised).
B. Board of Directors Meetings
- The Board of Directors shall meet at least once a month during the hockey season.
- Specialmeetings of the Board of Directors may be called by the President,acting on a motion of the Executive to that effect, provided, however,that 48 hours shall elapse between the call for a meeting and themeeting itself.
- Any five (5) members of the Board may call a specialBoard meeting to deal with a specific issue only. A letter of notice tothe President must include the purpose for the meeting and thesignatures of five Board Members. The President shall call the meetingwithin five days of receiving the notice; however, all five members whosigned the request for the meeting must attend, or the meeting shall bevoid.
- A quorum of the Board of Directors shall be a simple majority of all members of the Board.
- Meetings of the Board of Directors shall be open to the public, except that:
- Directors and Members of the Executive will be the only ones permitted to vote; and
- no visitor will be permitted to address the Board except by prior arrangement with the President.
C. Executive Meetings
- The President may call meetings of the Executive as required to deal with emergency problems of the Association.
- The minutes of all Executive Meetings shall be presented to the next Board of Directors Meeting.
D. Discipline Committee Meetings
- The President shall call Discipline Committee meetings asrequired according to the terms set forth in the B.M.H.A. PolicyManual.
ARTICLE EIGHT - POLICY MANUAL
A. Establishment of and Amendment to Policy
- The Board of Directors shall establish and maintain a Policy Manual to govern the day-to-day affairs of the Association.
- Policy and regulations included in the Policy Manual may only be changed by a 2/3 majority vote of the total Board of Directors.
- In establishing policy, the Board of Directors shall consider carefully the wishes and directions of the Membership Meetings.
B. Contents of Policy Manual
- The Policy Manual of the B.M.H.A. shall contain policy and regulations with respect to:
- membership fees;
- registration fees and procedures;
- playoffs;
- discipline;
- team structures;
- development teams;
- drafting procedure;
- officials fees and clinics;
- amendments to rules;
- tournament participation;
- travel expenses;
- coach selection and clinics;
- sponsors (procedures and rates);
- equipment and equipment manager;
- other policies and regulations as required.
ARTICLE NINE - AMENDMENTS TO THE ARTICLES OF THE CONSTITUTION
The articles of this constitution shall be amended as follows:
- Amendments shall be made only at the annual membership meeting of the Association.
- Writtennotice of motion for amendments must be given to the Secretary of theAssociation not later than four (4) weeks prior to the Annual Meeting.
- The Secretary shall advertise notice of the proposedamendments in the two local papers for two consecutive weeks prior tothe annual meeting.
- At the annual meeting, a 2/3 majority of members present will be required to carry the motion.
ARTICLE TEN - DISSOLUTION
In the event that the Battlefords Minor Hockey Association should bedissolved by a 2/3 majority vote of those members present at an AnnualMeeting, the Board of Directors will prepare a plan for distributingall funds and assets among deserving sports organizations within theBattlefords. Said plan will be presented, amended as required andratified at a final Membership Meeting called for that purpose,whereupon the Board of Directors shall resign and cease to representand act for the Battlefords Minor Hockey Association.
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Battlefords’ Midget AAA Stars
Constitution and Bylaws
Article 1: Name and Jurisdictions
1.01 The name of the team shall be known as Battlefords Midget AAA Stars (referred to as the “AAA Stars”).
1.02 The team shall operate under the jurisdiction of the Battlefords Minor Hockey Association (BMHA) with its own Board of Directors and shall abide by all the regulations, bylaws, and rules of the Saskatchewan Midget AAA Hockey League (SMAAAHL), the Saskatchewan Hockey Association (SHA), Hockey Canada (HC) and the Battlefords Minor Hockey Association (BMHA).
Article 2: Aims and Objectives
2.01 Topromote fair play and sportsmanship, and to develop the technicalhockey skills of team members through the provision of a safe andcompetitive environment. A desire to win fairly, is the primary aim.
2.02 Tofoster, promote and encourage self-esteem, friendship, team attitude,self-discipline and respect for oneself and others, with an emphasis oneducation, good character and citizenship. Through teamwork we striveto be the best we can.
2.03 Tosponsor and promote such athletic, social and other activities, whichwill contribute to the overall aims and objectives, and financialvitality of the team.
2.04 Topromote and encourage team members to attain their goals forcompetitive hockey within the Saskatchewan Minor AAA Hockey League.
2.05 Topromote and foster good relations with the community of the Battlefordswhich it represents, and with the Battlefords Minor Hockey Association,under which jurisdiction it operates.
Article 3: Membership
3.01 The team is comprised of players selected by the coaching staff following rules as outlined by the SMAAAHL and SHA.
3.02 The registration fee of a player registered with the AAA Stars shall include BMHA membership fees of parents and/or guardians.
3.03 Anyadult living within the Battlefords Minor Hockey centre, as defined bySHA regulations and SMAAAHL regulations, and who pays the prescribedmembership fee to BMHA, established annually, may participate fully inthe affairs of the AAA Stars organization.
3.04 Membership will be for the current hockey season only.
Article 4: Officers
A. Nominations
4.01 Anominating committee of three members, at least one of whom shall bethe immediate Past Chairperson, shall be appointed by the Board ofDirectors. This Committee shall make every effort to present four namesto the Annual General Meeting (AGM), for the elected position ofChairperson, Secretary, Treasurer and Two Directors at Large, listed inArticle 4, Section B with the exception of the parent Directors andBMHA Directors.
4.02 Atthe AGM, any member in good standing may nominate another member ormembers to fill each of the positions, except for the parent and BMHApositions.
B. Elections
4.03 The AAA Board of Directors shall have a minimum of 9 members, two of which will be from the BMHA Executive, and two will be parents of team members.
4.04 Directorspositions will be for 2 year terms, the Chairperson, Treasurer and 1Director at Large to be elected in even years and the Secretary and 1Director at Large elected in odd years, to maintain some degree ofcontinuity and experience. The parent positions will be for 1 yearterms.
a. 1 Chairperson (2 year term)
b. 1 Secretary (2year term)
c. 1 Treasurer (2 year term)
d. 2 Directors at Large (2 year term)
e. 2 BMHA Representatives
f. 2 team parent board members (1year terms)
4.05 The election of Board members whose term has expired shall take place at the spring meeting (AGM) in May.
4.06 Theparent Directors will be elected by the team parents at the fallpre-season meeting. The BMHA Directors will be selected by the BMHABoard of Directors as soon as possible after the BMHA AGM in the spring.
4.07 Ifany of the seven elected members is unable to fulfill his term ofoffice, the AAA Stars Board of Directors shall appoint someone to fillthe position until the next election.
4.08 Ifthere are no nominations in any of the 7 elected positions, the Boardof Directors shall appoint someone to fill the position or positions.
Article 5: Duties and Powers of the AAA Board of Directors
5.01 Todirect the AAA Stars hockey club in accordance with the AAA StarConstitution and the Management Agreement between the AAA Stars and theBMHA.
5.02 Approvethe annual budget at the Fall regular meeting, and conduct the businessof the AAA Stars in its entirety, authorize all expenditures and havecontrol of all personnel associated with the AAA Stars.
5.03 Appoint an independent auditor to examine the team’s financial
books each year.
5.03 Toensure all personnel of the AAA Stars exercise fair play andsportsmanship, and take any action deemed necessary to promote the aimsand objectives of the team.
5.04 To advertise, interview and select the AAA Stars Head Coach and Manager on the basis of its approved screening process (see appendix A). The Head Coach and Manager positions may not be combined.
5.05 To establish committees as required, to facilitate the operation of the team, e.g. billets, advertising, etc. (see Appendix B).
5.06 Todiscuss all actions including suspensions, etc. regarding coaches,managers, other team officials or players, and take whatever action isdeemed necessary for the betterment of the AAA Stars organization.
5.07 ADirector ceases to hold office when he/she gives written notice ofresignation to the AAA Stars Board of Directors, or is deemed to haveacted in bad faith or acted in an unfair or dishonorable manner withrespect to AAA Stars, or misses 3 consecutive regular Board meetingswithout just cause.
5.08 Asper BMHA Bylaw Eight (J.4), “The Midget AAA Board of Directors will beincluded as members of BMHA. They will be listed on BMHA’s SHA(Association) Registration document, designated as AAA Board membersand categorized as other executive.”
5.09 Appointfrom the Board of Directors a Governor and an Alternate Governor whowill represent the AAA Stars at all meetings of the SMAAAHL as required.
Article 6: Conflict of Interest
6.01 Aconflict of interest is any situation in which the AAA Stars Board ofDirectors or a AAA Stars employee attempts to promote a private orpersonal interest, either for herself/himself or some other person(s)which results or appears to result in:
a. interference with the objective exercise of his/her responsibilities with the Board or the team
b. gaining an advantage by virtue of his/her position on the AAA Stars Board of Directors or the team
6.02 Dueto the nature of a volunteer’s or an employee’s responsibilities, itmay be necessary in some cases, to restrict the activities of theindividuals serving as volunteers or employees to ensure a conflict ofinterest does not or does not appear to exist.
a. Members of the Board of Directors shall not be allowed to serve as team employees.
6.03 Ifan employee or volunteer perceives that a conflict of interest exists,or has the potential to develop he/she must inform the Chairperson ofthe AAA Board, who in consultation with the President of BMHA willdecide if a conflict of interest situation actually exists.
6.04 AnyAAA Stars employees or Board of Directors must immediately removethemselves from any discussions, voting or decision making where thesubject impacts on the AAA Stars private or commercial interests untilthe Chairperson of the AAA Board of Directors and the BMHA Presidenthave ruled on the matter.
Article 7: Executive
A. Membership
7.01 The executive of the Board of Directors shall consist of the Chairperson, Secretary and Treasurer.
B. Duties
7.02 The Chairperson
a. To call and preside at all Board of Directors’ meetings, Executive meetings and any Special meetings as required.
b. To prepare and present an agenda for each meeting for the secretary to circulate prior to the meeting date.
c. Mayrepresent any or all of the AAA Stars Board of Directors on anyoccasion subject to the provision that he/she is responsible to theBoard for his/her actions.
d. To ensure that all reporting to the SHA, the SMAAAHL and the BMHA has been completed as required.
e. Be familiar with all the programs, policies, bylaws and agreements of the team and provide interpretation of same as required.
f. Shall appoint members to committees (if required), who shall be responsible for their operation.
g. Be responsible for the supervision of the activities of the Coach and Manager.
7.03 The Secretary (Vice-Chairperson)
a. Torecord minutes of all meetings held by the AAA Stars Board of Directorsor the Executive, and keep all records and reports of the AAA Stars inan orderly fashion and forward approved copies of meeting minutes to BMHA.
b. Inthe absence or illness of the Chairperson, or at the request of theChairperson, have all the powers and perform all the duties of theChairperson.
c. Tosend notice to all members of the Board of all meetings accompanied byan agenda, when directed by the Chairperson, and to provide in advanceof the meeting to all members, copies of the minutes of the lastmeeting.
d. Tosubmit a copy of the Management Agreement between the AAA Stars and theBMHA, signed by the AAA Stars Chairperson to the President of the BMHA.
e. Act as correspondent for all AAA Stars Board of Directors business.
f. Be responsible for all promotions associated with AAA Stars, unless designated otherwise.
g. Keep records of all changes to the AAA Stars Constitution and Bylaws.
h. Advertisethe date, time and place of the Annual General Meeting in a localnewspaper for 2 consecutive weeks prior to the meeting.
7.04 The Treasurer
a. Closely monitor the financial affairs of the AAA Stars hockey club.
b. Preparewith the assistance of the Chairperson and Secretary and any otherappropriate persons a yearly budget prior to the preseason meeting inthe fall.
c. Working with the team Manager, collect, or arrange for the collection of all fees and dues.
d. Record and deposit all AAA Stars revenues.
e. Keep accurate accounts of all AAA Stars expenditures.
f. Prepareand deliver a financial report for each regular meeting of the AAAStars Board of Directors and a final report to the AGM. The financialreports will provide comparative information for the previous year andfor the current budget. The financial reports must also be sent to the BMHA for their approval.
g. Ensure the AAA Stars account books are audited annually, according to the instructions from the Board of Directors.
Article 8: Meetings
8.01 The Chairman shall call a minimum of 6 meetings in a fiscal year including:
a. Fall meeting for Budget Approval (prior to fall camp)
b. First season meeting (approx. Oct 15)
c. Second season meeting (approx Dec 15)
d. Third season meeting (approx Jan 15)
e. Fourth season meeting (approx Mar 15)
f. AGM & post season evaluation (approx May 15)
8.02 At all meetings of the AAA Board of Directors, a quorum shall consist of a simple majority of all members of the Board.
8.03 Eachmember of the Board of Directors shall be entitled to one vote. TheChairperson shall not vote except to cast a deciding vote. There shallbe proxy votes.
8.04 Minutesshall be kept of all meetings and shall be approved at the nextmeeting. All approved minutes will be forwarded to the BMHA for theirrecords.
8.05 TheMay meeting (AGM) will be open to the public and any other interestedparties. The AAA Stars Secretary will advertise the AGM meeting date,time and location in the local papers for two consecutive weeks priorto the AGM. Only current members of the BMHA will be entitled to vote.
Article 9: Financial
9.01 The fiscal year shall be from June 1 to May 31.
9.02 The Chairperson and one of either the Treasurer or Manager shall have signing authority on all AAA Stars accounts.
9.03 Copies of the approved budget and all financial reports will be sent to the BMHA for their records and approval.
9.04 The AAA Stars hockey club may not borrow money without the approval of the AAA Board of Directors and BMHA.
9.05 Honorariums will be set by the AAA Stars Board of Directors as required, and must be approved by BMHA.
Article 10: The Head Coach
10.01 TheAAA Stars Board of Directors may advertise, interview and select theirHead Coach. The head coach shall choose his Assistant Coaches (s) andtraining staff with approval of the AAA Stars Board of Directors.
10.02 The Head Coach must be available to report upon request at any meeting of the AAA Stars Board of Directors.
10.03 The Head Coach with assistance from the Assistant Coach(es) will select his/her team of players as he/she sees fit.
10.04 The positions of Head Coach and Manager may not be combined.
10.05 The Head Coach will conduct his duties and responsibilities in accordance with his job description listed in Appendix C.
Article 11: The Manager
11.01 TheManager is responsible for the day to day financial affairs of theteam, ensuring that all receipts of expenditures get passed on to theTreasurer for entry into the accounting records.
11.02 The Manager will work closely with the Treasurer during the collection of fees from players/parents and game day receipts.
11.03 Ensure all players and AAA Stars officials are properly registered with the SHA.
11.04 TheManager is responsible for maintaining accurate records of all assetsof the team, and will make available such records for the AAA StarsBoard of Directors upon request.
11.05 The Manager must be available to report upon request at any meeting of the AAA Stars Board of Directors.
11.06 The Manager will conduct his duties and responsibilities in accordance with his job description listed in Appendix D.
Article 12: Assets
12.01 Allassets, fixed or otherwise and equipment belongs to the BattlefordsMidget AAA Stars operating under the direction of the AAA Stars Boardof Directors.
12.02 TheAAA Stars hockey club is responsible to regularly purchase and/orrepair equipment as necessary, subject to the approval of the AAA StarsBoard of Directors.
12.03 Allassets, fixed or otherwise may not be disposed of in any manner withoutprior approval from the AAA Stars Board of Directors.
12.04 Inthe event of the liquidation and dissolution of the Battlefords MidgetAAA Stars hockey team, all remaining property/assets shall bedistributed to the BMHA.
Article 13: Camps
13.01 The AAA Stars hockey team may hold a spring evaluation camp
and a fall tryout camp subject to the approval of the AAA Stars
Board of Directors.
Article 14: Abuse, Harassment and Hazing
14.01 Abuse, harassment or hazing (any forms of initiation) are
prohibited. Any person engaging in such activities will be subject
to disciplinary action by the AAA Stars Board of Directors.
Article 15: Amendments to the Constitution and Bylaws
15.01 Amendmentsto this document must be made at the AAA Stars AGM. Prior notice ofmotion must be filed at least 2 weeks before the AGM with the AAA StarsSecretary.
15.02 At the AGM, a 2/3 majority of members present will be required to carry the amendment. Amendments must be ratified by 2/3 of the members of BMHA Board of Directors at their next regular Board Meeting.
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Management Agreement
Between the
Battlefords Minor Hockey Association
and the
Battlefords Midget AAA Stars Hockey Club
The Battlefords Midget AAA Stars (AAA Stars) operate under the jurisdiction of the Battlefords Minor Hockey Association (BMHA). Thisworking document will continuously define their relationship beginningwith the 2008 -2009 hockey season and be subject to review at each yearend.
1. Administration
a. The team shall operate under the jurisdiction of the Battlefords Minor Hockey Association (BMHA) with its own Board of Directors and shall abide by all the regulations, bylaws, and rules of the Saskatchewan Midget AAA Hockey League (SMAAAHL), the Saskatchewan Hockey Association (SHA), Hockey Canada (HC) and the Battlefords Minor Hockey Association (BMHA).
b. TheBMHA will appoint 2 members from its own Executive to sit as votingmembers on the AAA Stars Board of Directors. The selection will takeplace as soon as possible after BMHA’s AGM in April. The BMHA membersof the AAA Board of Directors will act as a liaison between the twoorganizations.
c. All AAA Stars Board of Directors’ approved meeting minutes will be forwarded to the BMHA Board of Directors for their records.
d. Anyviolation of this Management Agreement, or in fact the AAA StarsConstitution and Bylaws or regulations of the SMAAAHL, SHA, HCand BMHA by any members of the AAA Stars organization shall render suchmember liable to disciplinary action and/or suspension by the AAA StarsBoard of Directors or BMHA.
e. All appeals regarding AAA Stars Board of Directors rulings will be directed to the BMHA, as the jurisdictional governing body.
2. Finance
a. The AAA Stars Board of Directors must submit the following financial reports to the BMHA Board of Directors for approval:
· The proposed annual budget approved by the AAA Stars Board of Directors prior to regular season play.
· Thesix regular financial reports tabled at the AAA Stars Board ofDirectors meetings including the AGM, as soon as possible after themeetings.
· An audited financial report within 90 days of fiscal year end May 31.
· A list of all assets of the AAA Stars, updated annually by August 31.
b. Membersof the AAA Stars Board of Directors shall be included in theindemnification of Directors, etc. under BMHA’s Constitution andBylaws, Article 6 (E.1) subject to the proviso as indicated in Article6 (E.1), that (1) he/she acted honestly and in good faith with a viewto the best interests of the Corporation; and (2) in the case of acriminal or administrative action or proceeding that is enforced by amonetary penalty, he/she had reasonable grounds for believing thathis/her conduct was lawful.
c. The BMHA is not responsible or liable for any financial obligations or debts incurred by the AAA Stars organization.
d. The BMHA will administer the Bertha Hill Memorial Scholarship Fund for the AAA Stars hockey team.
e. Inthe event the BMHA registers extra teams in order to accommodateincreased numbers of players for the AAA Stars, the AAA Stars will beresponsible for any costs incurred by BMHA.
f. Inthe event of the dissolution of the AAA Stars organization, allremaining assets after debts have been paid shall be turned over to theBMHA.
3. Operations
a. BMHArecognizes the AAA Stars must be competitive and therefore when localplayers are capable of playing at this higher competitive level, theAAA Stars coaching staff must make every effort to encourage them toremain in the Battlefords, try out for the team, and give them equalopportunity to play with their local club.
b. Thereshall be ongoing communication between the AAA Stars coaching staff andthe BMHA Midget Tier 1 coaching staff before, during and after bothteams’ training camps whenever BMHA players are involved.
c. The AAA Stars Head Coach has to make every effort to finalize his roster one week prior to the BMHA AA Tier 1 tryout camps.
d. TheBMHA agrees each year to provide up to three team spots for players tobe affiliated up to the AAA Stars. These spots will be used for midgetplayers eligible to play in BMHA. The BMHA may have to register extrateams to be able to provide the spots.
e. The AAA Stars will affiliate players as per SHA regulations.
f. TheAAA Stars may affiliate up to 5 Bantam Tier 1 players; however, if theydo not plan to use Bantam players they should not be affiliated becauseit deprives the BMHA Midget teams the opportunity to affiliate them.
g. Playersmust be notified of the intent to affiliate them. Also the players’parents and the players’ coach must be notified of the intent of theAAA Stars to affiliate them as per SHA regulations.
h. Ifthe AAA Stars Head Coach requires an affiliate player, then he/she mustfirst secure the approval of the affiliate player’s Head Coach. Shouldthe Coach refuse the request, then the player will not be invited tothe game in question, but an appeal related to future affiliations maybe made to the BMHA Board of Directors.
ThisManagement Agreement will be continuously in effect between the BMHAand the AAA Stars beginning with the 2008 – 2009 season and will besubject to annual review. Any changes to this agreement must beapproved by 2/3 of the members of the BMHA Board of Directors.
Dated on ______________ AAA Stars Chairperson ____________________________
Dated on ______________ BMHA President __________________________________